Step to be taken if the quantity of goods received is more than what was specified in purchase order – goods | quantity | supplier
If the quantity of goods received is more than what was specified in the purchase order, the following steps can be taken:
1. Identify the discrepancy: The first step is to identify the specific discrepancy between the purchase order and the goods received.
2. Record the discrepancy: The discrepancy should be recorded on the receive note, including details such as the supplier, the goods received, and the nature of the discrepancy.
3. Notify the supplier: The supplier should be notified of the discrepancy as soon as possible. This can be done through the ERP system or by contacting the supplier directly.
4. Resolve the discrepancy: The discrepancy should be resolved in a timely manner. This may involve returning the excess goods to the supplier, negotiating a credit or refund, or placing a new order for the correct quantity of goods.
5. Update the inventory: The inventory should be updated to reflect the resolution of the discrepancy. If the excess goods were returned or a credit was received, the inventory levels should be adjusted accordingly.
It’s important to address discrepancies between the purchase order and the goods received as quickly as possible to minimize any disruptions to the business. A clear and detailed process for handling discrepancies can help to ensure that they are resolved efficiently.