To sell successfully, you need key information about your customers and the products they need.Sales Order Software gives you the tools you need to keep your customers happy by handling their orders promptly and efficiently.

With Order Management Software, you’ll have access to inventory quantities and backorder information so you’ll know exactly what’s been ordered and when it will ship. And, you can print an invoice or picking slip on demand with just a click.

You’ll have quick lookup based on customer, order number, or transaction number. You can enter, edit, view, and print invoices from a single screen. You will have access to real-time inventory availability if Sales Order Software is interfaced to the GUAVASOFT Inventory application. A sophisticated price calculator lets you find the best deal for your customers even before an order is entered.


  • Quotations and Quote Expiration Manager
  • Back Order Sales Orders and or Invoices
  • Fill backorders with the backorder manager
  • Clone Sales Orders and or Quotes
  • Combine multiple Sales Orders under one project using the Sales Project Manager
  • On-Hold Sales Order Manager
  • Quick Issue
  • Invoicing
  • Invoice from an existing Quote
  • Invoice from an existing Sales order
  • Define recurring Sales Orders
  • Shipping Method
  • Proposed Ship Date
  • Volume/level Pricing – Assign complexed price/qty discount levels to your customers and items or up to
  • 12 price levels can be assigned to each item and attached to customer accounts
  • Multiple Shipping to, Bill to and Contact Addresses
  • Warranty Tracking
  • Serial Number Tracking
  • Currency Override capabilities
    [requires Multi-currency module]
  • Apparel Matrix integration
    [requires Apparel module]
  • Accommodates complex commission structures
  • Reassign Sales Representatives
  • Miscellaneous Items and charge support
  • Support for Negative Quantities on Documents
  • Assign Expiration Date on Sale of goods
  • Easily review your Customer History – View and drill down to the details of your customer transactions right from your contact detail window
  • FOB
  • Quote Expiration Manager
  • Override the Default GL Distribution accounts during the transaction.
  • Apply a payment or deposit easily during your Invoice
  • Every entry seamlessly and automatically updates all the other modules of your system
  • Flexibility of handling cash sales and printing receipts

Order Entry
Multiple item types: stock, non-stock, non-standardCustomer locations for buying, bill-to, and ship-to addressesFOB point, freight payment method, carrierRequired, promised, and scheduled datesShip-complete indicatorAutomatic online checking of credit limit and available balanceVariable pricing and discounting optionsSales representatives with split percentagesHeader comments and notepadOptional entry for purchase order and dateQuote numbersProject identificationBuild-to specification IDSupports import and export documentsOrder currency and exchange ratesCredit and debit memosReturned goods authorization and receivingSupport for multiple warehousesIntegrated with GLOVIA G2 Configurator for configured items

Customer Profile
Bill-to, ship-to, and buying locations with addressesCredit limit and hold statusContact names by locationsSales representatives with split percentagesSales organization responsibilityText and notepad

Order Line Information
Optional customer item number cross-referenceMultiple deliveries per line itemAutomatic item price and discount calculationView item availabilityMulti-level international taxLine comments and notepadsWork order reference

Order Processing
Option for instant material commitment with pick and packing document generation Credit hold options Commit material by date range or item Record back order quantities Generate sales orders, credit, and debit memos Print pick list, pack list, packing slip, and acknowledgments

Sales Order Shipping
Confirm pick and pack quantity with time and date stampOver- and under-shipment verificationPack listShipping labelsBill of ladingForward billing information for invoicingOne time ship-to address


  • Improves visibility
  • Improves control
  • Speeds up invoicing process
  • Real-time view of order book and outstanding orders
  • Allows quick and easy analysis of sales position
  • Speeds up order to delivery process


  • Quotes, Order Acknowledgements, Picking Tickets, Packing Lists, and Invoices
  • For exports – Proforma Invoice, Bill of Lading, Commercial Invoice
  • Open order reports by order number, salesperson, customer, and item
  • Daily Sales Register
  • Sales History reports by product, customer, and salesperson
  • Price Variance Report
  • RMA History Report
  • Warranty Report by Item
  • Commission by Salesperson