The Guava ERP Fixed Assets course describes the processes required to enter, depreciate, and retire fixed assets. This course also demonstrates how to perform additional related functions such as changing asset information, mass changes, partial transfers and partial retirements.

Audience Profile

This course is intended for someone wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Fixed Assets. The class is targeted toward data entry clerks, administrators; accountants, CEOs, and consultants who need to understand the technical aspects of Fixed Assets in Guava ERP and gain foundational knowledge of the application’s functionality.


Before attending this course, students must have:

  • General knowledge of Guava ERP.
  • Basic knowledge of accounting principles, especially the concept of depreciation.

At Course Completion

After completing this course, students will be able to:

  • Create asset records, asset books, asset classes, and asset book classes.
  • Maintain asset records using transfers, changes, and retirements.
  • Depreciate assets and post depreciation from Fixed Assets to General Ledger.
  • Understand the possible integration points Fixed Assets has with other Guava ERP modules.
  • Identify available utilities that are used to manage asset records.

Course Outline

Module 1: Overview and Setup Procedures

This module provides an overview of the features and benefits of using Fixed Assets in Guava ERP in an integrated environment. It examines the options available to customize this module to reflect the way your organization does business. You will learn how to set up assets to track depreciation information for a company and will discuss how to use asset classes and asset books to organize asset data.

  • Features and Benefits
  • Fixed Assets Processes and Integration
  • Configure the Fixed Assets Calendar
  • Enter Account Groups
  • Enter Fixed Assets Post Accounts
  • Create Insurance and Asset Class Records
  • Create Book Records
  • Create Book Class Records
  • Fixed Assets Company Setup
  • Create Location and Physical Location Records
  • Create Lease, Retirement and Structure Records
  • Fixed Assets User Preferences
  • Enter Existing Assets
    Lab : Account Group Setup
    Lab : Purchasing Posting Accounts Setup
    Lab : Class Setup
    Lab : Book Setup
    Lab : Book Class Setup
    Lab : Fixed Assets Company Setup

Module 2: Daily Procedures

This module defines the ways that assets can be added in Fixed Assets. It explores the Payables Management and Purchase Order Processing interface and how to import new asset additions using the Asset Import/Export window. The major focus of this chapter is the interface from Payables and Purchase Order to Fixed Assets. Lessons:

  • Asset General Information
  • Asset Account Information
  • Asset Book Information
  • Asset Insurance and Lease Records
  • Asset User Data
  • Payables Management Interface
  • Purchase Order Processing Interface
    Lab : Asset General Information
    Lab : Asset Book Information
    Lab : Asset Book ITC Information
    Lab : Payables Management Interface
  • Enter the Invoice in Payables Management
  • Add the Paper Shredder to Fixed Assets
    Lab : Enter a Purchase Order for a Capital Item
    Lab : Receive the Capital Item
    Lab : Enter a Capital Item in Fixed Assets

Module 3: Maintaining Records

This module examines the functionality available to maintain Fixed Assets records. The process to perform depreciation projections, asset transfers, and asset retirements is discussed in detail. The utilities that ensure the integrity of data such as file maintenance, reconcile, and deleting assets are examined. It also discusses the Inquiry windows and reports that can be generated from the Fixed Assets module. Lessons:

  • Select Assets
  • Depreciation Projections
  • Changing Asset Information
  • Transferring Assets
  • Retire Assets
  • Retire Undo
  • Asset Utilities
  • Using Inquiries
  • Report Options and Printing
  • Report List
    Lab : Select Assets
    Lab : Depreciation Projection
    Lab : Mass Change
    Lab : Transfer an Asset
    Lab : Partial Retirement
    Lab : Retire Undo

Module 4: Period-End Procedures

This module examines the processes that are completed at the end of the month, period, calendar, and fiscal year. It focuses on issues that may cause Fixed Assets to be out of balance with the General Ledger. It also discusses the reports that should be printed prior to performing the closing process. Lessons:

  • Period-End Procedures
  • Year-End Procedures
    Lab : Depreciation
    Lab : Fixed Assets to General Ledger Posting

Please check the Training Event Calendar for the most up-to-date list of classes, locations and availability.