Overview

This course explores the processes required to manage cash receipts, cash disbursements, and other transactions that affect checkbook balances. It also shows you how to perform the checkbook reconciliation process in the Bank Reconciliation module, ensuring accuracy of your financial data and its relation to your financial institution statements.

Audience Profile

This course is intended for customers who want to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use  Guava ERP Bank Reconciliation. Bank Reconciliation training is recommended for anyone who plans to implement, use, maintain, consult, or support  Guava ERP. The class is targeted toward data entry clerks, administrators, office managers, CEOs, and consultants who have to understand the technical aspects of Bank Reconciliation and gain foundational knowledge of the application functionality.

Prerequisites

Before attending this course, students must have:

  • General knowledge of  Windows
  • Basic knowledge of accounting principles

At Course Completion

After completing this course, students will be able to:

  • Identify the impact of the Bank Reconciliation module on other modules.
  • Customize the setup of Bank Reconciliation to fit their business needs.
  • Perform all Bank Reconciliation related data entry functions. This includes bank transactions, bank deposits, and bank transfers.
  • Perform maintenance on Bank Reconciliation documents and records such as checkbooks.
  • Print standard reports for audit trail purposes, financial analysis, and to verify data entry.
  • Perform the bank reconciliation process in Bank Reconciliation.

Course Outline

Module 1: Overview and Setup Procedures

This module gives students a general overview of the features and benefits of using the Bank Reconciliation in an integrated environment. It also focuses on the setup procedures for Bank Reconciliation, and the options available to customize it to reflect the way your organization does business. This module also covers entering beginning balances for each checkbook in preparation for using Bank Reconciliation. Lessons:

  • Features and Benefits
  • Bank Reconciliation Setup
  • Checkbook Maintenance
  • Transfer Existing Checkbooks to Bank Reconciliation
    Lab : Bank Reconciliation Setup
    Lab : Checkbook Setup

Module 2: Daily Procedures

This module defines the ways that transactions can be entered and posted in Bank Reconciliation. The different types of transactions, receipts, and deposits that may be entered in Bank Reconciliation are discussed. This module also explains how each type of transaction may update the cash account balance in the General Ledger, the checkbook balance in Bank Reconciliation, or both. Lessons:

  • Bank Transaction Entry
  • Enter Checks, Withdrawals and Adjustments
  • Enter Receipt Transactions
  • Miscellaneous Checks
  • Bank Transfer Entry
  • Deposit with Receipts
  • Deposit without Receipts
  • Clear Unused Receipts
    Lab : Enter an Outstanding Check
    Lab : Enter a Check Transaction
    Lab : Enter a Cash Receipt
    Lab : Printing a Check
    Lab : Enter a Bank Transfer
    Lab : Enter a Deposit with Receipts
    Lab : Enter a Deposit without Receipts

Module 3: Reconcile Bank Statements

This module examines the steps that are required to reconcile a checkbook to the bank statement using Bank Reconciliation. The process to enter miscellaneous transactions and adjustments during the reconcile process is also covered in this module. Time is also spent discussing the transaction posting that occurs during the reconcile process. Lessons:

  • Reconcile Bank Statements
  • Select Bank Transactions
  • Enter Adjustments and Reconcile
    Lab : Reconciling a Checkbook

Module 4: Maintaining Records

This module examines the functionality available to maintain Bank Reconciliation records. The processes to void transactions, transfers, and deposits are covered. Time is also spent discussing the procedure for changing and deleting records and how to remove historical information from Bank Reconciliation and the effects of removing this type of history is discussed. The inquiry windows and some reports that can be generated from Bank Reconciliation are also discussed. Lessons:

  • Voiding Transactions
  • Deleting Checkbooks
  • Removing History
  • Using Inquiries
  • Report Options and Printing
  • Report Groups
  • Report List
    Lab : Removing History

Please check the Training Event Calendar for the most up-to-date list of classes, locations and availability.

© 2016, GUAVASOFT SDN BHD